Privacy Notice – Job Applicants

We at Intito respect your privacy and apply the EU General Data Protection Regulation (Regulation 2016/679 EU, the “GDPR”) to our operations.

In this privacy notice you will find information on what personal data we process and how we process it relating to your job application process.

1. What personal data do we collect and what do we do with it?

We process the following personal data of job applicants to fill our open positions:

Basic information about the applicant: name, telephone number, nationality, address, city of residence, e-mail address.

Applicant’s competences: educational qualifications relevant to the job, educational background, language skills, IT skills etc.

Application documents:  It is up to the applicant to determine the content of these documents.

Other information: during the recruitment process, we may also process e.g. email communication between you and us, conversations with the applicant’s referees and information from other sources indicated by the applicant (e.g. LinkedIn profile).

Cookies: If you are entering your job application via our website, we will process some personal information through cookies. Please read more about our cookie policies on our general Privacy Policy here.

If the job applicant is not a Finnish citizen, we as an employer must verify the foreign person’s right to work in Finland before entering into an employment relationship.

2. What are our purposes and legal bases for processing personal data?

We process the personal data of our job applicants to find suitable persons for our open positions. We also process personal data related to the job application process to ensure the appropriate application process and to fill any open positions that may arise in the future. Our processing of your personal data for these purposes is based on our legitimate interest to fill our open positions and to ensure that the recruitment process has been appropriate.

If the application leads to the conclusion of an employment contract, we may also process the applicant’s personal data in order to prepare the employment contract and, for example, to establish access rights to our systems. In such cases, the processing of personal data is based on a contract between the controller and the data subject.

3. How long do we retain your personal data?

The personal data of job applicants is retained as long as necessary to fulfil the open position and for two years thereafter to ensure appropriate application process.

We may also utilize our database of job applications to fill future open positions for up to two years. Jobseekers have the right to object to their application being used for future purposes.

4. Who do we disclose your personal data to or share your personal data with?

As a general rule, we do not disclose information about our jobseekers to third parties. However, we may share information about the progress of a job search with our recruitment partner involved in the recruitment process.

5. Is your personal data transferred to a country outside of the EU or European Economic Area?

Your personal data is regularly stored within the EU. Some of our service providers may exceptionally transfer information classified as personal data to server locations outside of the EU, namely to the USA. These transfers are, however, always governed by appropriate safeguards, such as the standard contractual clauses approved by the European Commission.

6. Your rights as a data subject

Data subjects have the following rights under the GDPR:

Right to access your information: You have the right to know what information we have and process about you and may request us to provide you access to your personal data.

Right to rectification:  You have the right to request incorrect or incomplete information about you to be rectified.

Right to erasure or restriction: You have the right to request your data to be erased when the processing of your personal data is no longer necessary and in certain other situations provided for in the GDPR. If we have a right to deny your demand of erasure, or if the retention of your personal data is necessary for the investigation of your claim otherwise, you have the right to require for the restriction of its processing from us.

Right to objection and right to withdraw consent: You have the right to object to the use of your personal data for profiling and direct marketing, as well as processing of your personal data when it is based on our legitimate interest. If our processing of your personal data is based on your consent, you have the right at any time to withdraw such consent.

Right to data portability: If our data processing is based on your consent or a contract between us, you have the right to receive a copy of the personal data you have provided to us yourself in a structured machine-readable format.

Right to lodge a complaint with the supervisory authority: Finally, if you feel that your rights have not been respected in connection with our data processing procedures, you do have the right to lodge a complaint with the national supervisory authority. Before doing so we would, however, kindly ask you to contact us and voice your concern so that we may try to find a solution together.The national supervisory authority in Finland is the Finnish Data Ombudsman’s Office (“Tietosuojavaltuutetun toimisto”):

7. Controller’s contact details

If you have any questions regarding our privacy practices or would like to exercise your rights explained above, please contact us at  

Our official details are:

Intito Finland

Intito Oy

Business ID: 2657499-3

PL 87                            

00101 Helsinki

Tel. +358 20 7870 220

This notice was last updated on 18 August 2022.